The warning triangle known as the versioning icon means the object has been revised since its "master" object was last "finished" (approved, completed, or activated). For a test question, the master is the objective — or even a training unit, if the question is appearing in relation to a TU. For an objective, the master is the training unit it is sequenced in.
The versioning icon indicates that the new revision belongs to a future revision of the master object, not the current revision of it. Until that master object is re-approved, re-completed, etc., to indicate acceptance of the newer revision of the flagged object, presentations of the master object will continue to show an earlier revision of the flagged object — whatever revision that was active at the time the master object was last set to a finished state. The next time that master object is cycled to a finished state, then it will use the newest revision of the flagged object.
Sometimes version icons will appear when you jump back to an earlier date than when your database was upgraded. These icons won't affect your data, but they cannot be resolved.
When you add exam results or statistics, learners get added by clicking the Statistics button.
If you manually enter exam results and enter a Learner/Student ID that is not already in the system, you'll get a popup to enter the name and optional email address.
If you use the Import Student Scores option with a xxxx.ts file without names and the student is not already in the system, a blank will show for the name and you will need to click on the blank and enter the name.
If you use the Import Student Scores option with a xxxx.ts file with names and the student is not already in the system, a blank will NOT show for the name since the name is provided in the file.
One option to make sure all the names are in the system is to:
Yes, however, this must be done in VISION Security by a VISION Admin (someone who has administrative rights for the VISION project).
Under the Options tab in VISION Security, check the "Allow an objective to be linked to multiple analysis items" option.
Vision will give the following message if you attempt to make multiple links from one objective when a project is not setup to allow multiple links.
If you don’t know who locked a project and you need to remove the password, you can use the following SQL code on the database to remove the lock:
Update PROJECT SET PASSWORD = NULL WHERE ID = {Locked PROJECT ID}
Replace {Locked Project ID} with the ID of the project.
Currently VISION only tells how many scoresheets were successfully imported from the external file.
However, after importing, it is possible to inspect the student records, looking for invalid responses.
Inspecting that way can only be done one student at a time. To search the scores of all students at once, you can run the statistics report then do a text search for "invalid" in the generated document.
In version 8.6.5 and above, yes. Simply select a different project on the Test Properties screen:
In earlier versions, you can only "move" an exam by copying it to another project and then deleting the original test.
In VDM, you can select a font size when generating the printed exam.
"Analysis Migration.xlsx" can be used to aid in creating the necessary VISION import files for Analysis nodes, including tasks. You can use “Objective Migration.xlsx” for creating Objective files.
VISION isn't designed for moving data between databases. You can isolate developmental work in several ways:
If needed, you can use the Export-Import program to transfer data between projects.
This message appears when the database reflects modified data that is not reflected on VISION Developer.
An example of this would be when two different users have the same branch open in the same project. One user deletes or moves one of the nodes within the branch, in which this is not displayed by the second user. When the second user tries to open or move that same node, the message eventually appears. In this case the database reflects the deleted or moved record for that node whereas what's shown on VDM is not the case.
In order for the VDM to display the proper data, you can collapse and re-expand the parent node in the branch where the data is affected. If that does not work, you can use the menu item Node->Rebuild on the parent to refresh it. Exiting the work area and reopening it or exiting VISION altogether and logging back in to the project will also refresh the data displayed.
Yes, you can edit this directly in the database for the node level name entries.
Yes. Separate the file paths with commas and enclose the whole list in quotes. For example:
import.exe -mode import -dsn "VISION" -user "UNAME" -password "password" -project "OPERATIONS" -logfile c:\messages.txt -files "c:\temp\ops.ob, c:\temp\ops.qq, c:\temp\ops.hir, c:\temp\ops.bk4" -delims standard -create yes -change no -idtype importid -allprojects no –run
References:
For VISION 8.3: Export-Import-CLP.doc (attached)
For VISION 8.6: Data Export-Import.doc (attached and also in the VISION\DOCS folder), pages 73-end.
Any version: The batch-change report scripts:
VISION\Reports\Docs\BATCH.CM
VISION\Reports\Docs\BATCH.OB
VISION\Reports\Docs\BATCH.PG
VISION\Reports\Docs\BATCH.QQ
Oracle and VISION agree on the amount of a column width but not what the amount means. In VISION it stands for characters, in Oracle it stands for bytes. Normally one character equals one byte of data. However, some sets of characters (such as a degree symbol) can be 2 bytes per character. Because of this, the Oracle byte amount will increase to an amount higher than the character amount VISION uses; therefore it will generate the error.
There are two solutions. Either:
alter system set nls_length_semantics=char;
Unfortunately, this only affects columns subsequently created, not existing columns. So in order to change the semantics for an existing table, the table has to be deleted and recreated (after issuing the instruction above) and then reloaded with the original data (rows).
Yes to both, though it is not feasible to implement a “lockdown” scheme at the database level, as VISION was not designed to be used in that manner. There are, however, a number of ways to protect VISION data without involving manipulation at the database level. A few examples are:
This can be done one of two ways, depending on the version you are using:
The Cross Reference item query can be retrieved using the menu item Cross Reference->Query Item.
On the Cross Refs report ‘Table Links’, later versions of VISION (8.3.4.5 and higher) offer two forms of the INCLUDE instructions that fetch things linked to table items. For example:
INCLUDE ITEM PROGRAMS
INCLUDE ALL ITEM PROGRAMS
The first example gets only programs from the current project that are linked to the table item; the second gets all linked programs, regardless of their project. Any versions of VISION 8.3 earlier than what is stated above offer only the first form.
Custom report files can be intermixed in the same folder as standard report files (VISIONxx -> Reports -> REPORTS), they must not however have a file extension of FLC – this is reserved for VISION standard reports.
This can be verified by selecting File -> Preferences from the main menu then click the Folders tab.
Select the desired projects then click the Run button.
An output like the example will list who has access to the projects you selected
VISION Learning Station & Web Modules
Step 1: Publish Articulate or Captivate to HTML
Step 2: Add Articulate or Captivate HTML to VISION Developer
Follow these steps to assign HTML content to an objective in VISION Developer:
Step 3: Publish the VISION Developer Module Course
This tutorial assumes you are adding Articulate or Captivate content to an objective that has already been sequenced into a training unit. If you have not already done so, please review “Creating a Training Program Structure” in the VISION Developer User Guide.
Publishing Checklist
Check to ensure that you have completed all the steps to publish a course from the Developer to the Learning Station:
For each Objective in the training unit:
For each Training Unit in the course:
For the Course Program node:
The default PowerPoint template is provided by VDM as VISION\ContentTemplates\Powerpoint\VisionContentTemplate.potm. The default Word template is provided by VDM as VISION\ContentTemplates\Word\VisionContentTemplate.docx. To use your company’s templates, save your template for PowerPoint in VISION\ContentTemplates\Powerpoint and Word in VISION\ContentTemplates\Word. VDM searches these directories for the PowerPoint template. If VDM finds a template other than the default, it will use that template.
If you are on VDM 9.x, then an incorrect ODBC data source driver is installed on the client accessing VISION. You are using the SQL Server driver that comes with Windows 10 instead of the ODBC Driver 17 for SQL Server driver which needs to be installed separately. Chances are you will need to contact IT to configure this driver on your client computer, but the link is provided in case you have the permission and know-how to do it yourself. Contact support@focuslearning.com if we can provide any other assistance.
After clicking , enter the same login name of the deleted user. Tab out of that text box and VISION will present a message box asking what you want to do. Select
. Then Save.
This is an Oracle Database error and the problem needs to be addressed by your IT and Oracle DB administrators. This error may be caused by a variety of factors, so we cannot suggest any specific fix.
To address this issue clear your browser’s cache. Follow the instructions for the browser you use:
This error is usually an indication of troublesome RTF code underlying the text. Fortunately this code is extraneous, and removing it will not alter the text itself. You can do this with the following specialized VISION reports:
When you run one of these reports, VISION will generate a document where all of the extraneous RTF code has been removed. You can then use the Update Database tool to replace the existing text with this trimmed text.
These reports are included in VDM 9.7., but if you don’t have them you can download them from focuslearning.com.
We recommend saving your video files to the VISION\graphics directory of your VISION installation. In most VISION installations, this is an IIS virtual folder that will also make its contents available on the internet. The internet address for files in the VISION\graphics directory is http(s)://webServerName/visiongraphics/movieName.mp4.
See Add Video Content to VISION in the VISION Developer help for complete instructions.
When servers change, you may break the path to document links saved in VISION. To fix them, your IT group can run an update statement which will change the linked document’s original location prefix to the new location prefix. Here is an example of what that might look like:
These errors usually indicate that an online default printer is not available for the computer. The printer may have gone offline or the user may have gotten a new computer that doesn’t have a default printer defined. Configure an online default printer on the computer. This should fix these errors.
The VLS Installation Guide, available on the FOCUS Learning website’s Downloads page, provides information on the system wide configuration values available in the visionlearning.xml file. The screenshot below shows the specific section of the visionlearning.xml file that defines the System Admin email address. Change the email address to the email address for the new System Admin, then restart ColdFusion.
Before you add a new VISION developer, you will need to create a Windows user login for him or her.
Create Windows User
Create a New Vision Developer
Assign User to SQL Server Database Security
On the Web server in the '(server path)…vls\Exam' folder there will be a file with the name of VLSExam.css. Inside this file, look for the .mcDisplayKey and .mcDistractorText elements. Both of these have a font-size attribute that can be modified. Note that these sizes are in pixels and not point sizes.
FOCUS recommends setting the course passing score to that of the lowest passing score for any TU.
Scoring of lessons and courses in the Learning Station are calculated by two different values; the passing score of any training units and the passing score of the course event. Many organizations set a standard passing score -- often 80% -- that applies to both lessons and course event. When there is no standard single value, consider the following:
For a course with four TU’s each with a 80% passing profile, it makes most sense to set the Course passing score also to 80. The default passing score may be set to a different value by editing the visionlearning.xml file and setting the param-value to the standard score used by your organization.
DefaultPassingScore
80
By default, that value is set to 80, so whenever you create a new course event the passing rate will be 80.
If the course has mixed TU’s with different passing scores, consider the following when thinking about how to set the course passing score:
Here is an example situation. Suppose you have a course with a TU with a passing score of 70 and another TU with a passing score of 90, and an overall course passing score of 80. The learner scores 69 (fail) on the first, and 100 (pass) on the second. The learner’s overall score would be 84.5, which for the course should be a “pass”. However, because the learner did not pass the first TU, the learner will not have passed the course, even though the overall score is above the passing threshold.
Here is another example. If the first TU has a pass rate of 70 and the second a pass rate of 80, and the learner scores 71 on the first and 81 on the second (both passed with an overall score of 76), but the course passing score is 80, the learner will have not passed the course despite having passed both TUs.
If you have a TU in the course with an exceptionally low passing score, such as a TU used for a pre-test that doesn’t count towards the overall scoring, you ca always set that TU to be weighted at 0% in the final calculation by changing it in the Course Event’s Passing Criteria.
For these reasons, we think that it makes the most sense to set the course passing score to that of the lowest passing score.
Follow this procedure to edit the information associated with your VISION Learning Station account. Note that only certain properties will be editable, such as your name, password, telephone number, and email address. For others you'll have to contact your administrator.
Follow these steps to disqualify a learner from the tasks on a qualification card.
If you only need to expire one task on a qualification card, follow these steps:
Follow these steps to disqualify a learner from one task.
Follow these steps to export a SOCCED report:
Note that VISION LS will not prevent you from adding duplicate user records.
Follow these steps to import user records into the VISION Learning Station:
These steps will allow you to edit exam instructions or messages for a course event that is currently being delivered to learners. If you just want to edit exam instructions for a profile that hasn't been approved yet, you can do that in the assessment profile properties.
Follow these steps to enter individual scores for learners' exams:
This type of assessment profile builds an exam from a specific number of questions from each objec-tive in the lesson.
These questions will be selected randomly from the pool of available questions (as usual), but each objective will act as its own question pool.
For more information about assessment profiles, see Assessment Profiles.
This procedure takes place in the both the VISION Learning Station and Developer modules.
You may need to create a Questions Per Objective assessment profile in the VISION Learning Station before you can assign it to the training unit.
Minimum
The least number of questions you can select for this assessment profile. The minimum may not be zero if this objective has questions that are marked as Always Select from Question Pool.
Maximum
The greatest number of questions you can select from this objective. These questions are Active, and are not Practice Questions.
If you use Question Exclusivity you may not have as many questions available as are displayed under the "Maximum".
Follow these steps to release course event holds:
If a learner does not close an exam window correctly, the window can break in a way that it will no longer allow the learner to reopen the test. If that happens, an instructor or administrator can reset the exam window for the learner. This will close the exam, but will not affect the learner's progress or score.
Follow these steps to reset an open exam:
Retrieve, read, and respond to feedback left by learners on test questions. You can do this either in the VISION Learning Station or the VISION Developer module.
If you need to edit a question to resolve feedback, you will have to do so in the VISION Developer module. You can also view a question's feedback and any resolution entered for it in the VDM.
Follow this procedure to search for employee information in the VISION Learning Station:
Follow these steps to add a new user record to the VISION Learning Station:
Set up the Spreadsheet
Import User Records
Follow these steps to import user records into the VISION Learning Station:
VISION Learning Station offers clients the ability to use time-based scheduled tasks. These scheduled tasks need to run periodically at fixed times, dates, or intervals. VISION Learning Station uses the Cold-Fusion built-in Scheduler to perform these operations.
VISION Learning Station comes with four (4) pre-built tasks that clients may want to employ in their environments. The four tasks are:
VISION Learning Station users who make courses and events need to have VISION Developer user accounts. Here are several ways to ensure that your employee's VLS user accounts are matched up to their VDM User Accounts.
Start by finding out which users already have a VDM user account associated with their VLS user account.
Follow these steps to generate a VLS Users to VDM Users report:
Remember that this report only shows you users who's accounts are already connected. It is possible that more VLS users have VDM accounts that are not linked to their VLS accounts. If you think that some users have VDM accounts that haven't been linked yet, skip to Step 3: Associate User Accounts before creating new ones. You can always repeat that step again later.
Note that this procedure must be done in VISION Developer's Security module. Not all users will have the ability to make new user accounts. The Security program is explained in detail in the Security section of the VISION Developer Help.
Follow these steps to associate existing VDM accounts with their corresponding VLS users:
VISION Learning Station users who make courses and events need to have VISION Developer user accounts. Here are several ways to ensure that your employee's VLS user accounts are matched up to their VDM User Accounts.
If you are using lessons published with Flash in the VISION Learning Station, such as older versions of Articulate or Lectora, we recommend you use IE 11 as your internet browser.
We have noticed issues with some Articulate generated lessons with the deprecation of Flash in both MS Edge and in Chrome. We have seen this incompatibility starting with Chrome Version 88.0.4324.104 and Edge Version 88.0.705.53, but we do not know precisely when Flash was deprecated in these products. We have not seen this error in Lectora specifically, but we believe these lessons will have a similar problem because they also output Flash.
If a previously working CBT starts displaying an alert that the lesson cannot find the LMS and asks if you want to open the debug screen, you are probably experiencing this error.
Here are some suggestions that should help you import your data correctly:
This means that you are viewing a lesson in an older version of PowerPoint (converted to HTML) on a newer browser that does not support it. You can click the link, “If you would like to proceed anyway, click here”, but you will have to do so for each slide and that may become tedious for you or your students. We recommend updating your PowerPoint to a newer version and either using VISION to convert it to MP4 or using 3rd party software to convert it to HTML and uploading it to VISION as Custom HTML content.
This means that your VISION Learning Station security credentials don’t match up with your VISION Developer security credentials. As of VLS 6.6, Instructors and Administrators need VDM credentials to create VLS courses (because they’re based on VDM courses). This is to ensure that you can only use the VDM projects that you have permission to use. If you see this error, you need to have an administrator link your Learning Station account to your Developer account. We have a guide on how to do this in the VISION Learning Station FAQ, “How to Reconcile VLS & VDM User Accounts” and in the VISION Learning Station Help, “Reconcile VLS & VDM User Accounts” (it’s right at the start of the “Job Aids” section).
When a VDM user that is also a VLS user takes a static exam and either passes or fails the static exam, that user cannot preview the same exam from VDM. The reason is that a static exam has one set of completion records. If these records exist in the db for a real test, the preview mode cannot delete them or reuse them for the purpose of preview. So the rule that a static exam is only taken once applies here.